Get in Touch
Get in Touch
  • Accepting new law firm clients · 100% Remote

Your trust accounts, handled correctly.

Most bookkeepers won’t touch IOLTA accounts — and the ones who try often get it wrong. Zeno Books LLC handles law firm bookkeeping the right way: three-way reconciliation every month, client ledgers maintained, and Clio integration if you use it.

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See What's Included
⚖️ IOLTA Trust Accounting
🔗 Clio Integration
☁️ 100% Remote
🎓 BA Accounting · MBA
✅ Three-Way Reconciliation

Rudy J. Ordonez

Zeno Books LLC · Law Firm Bookkeeper

  • Active

Operating Account

  • Reconciled ✓

IOLTA Trust Account

  • Balanced ✓

Client Ledgers

  • Up to date ✓

Clio Sync

  • Connected ✓

Three-Way Recon

  • Complete ✓
Books closed. Your state bar auditor won’t find a thing.
  • Featured Services

Everything your
practice needs.

No guessing, no partial work. Every engagement covers the full picture — operating accounts, trust accounts, and reporting.

IOLTA Trust Accounting

Three-way reconciliation every month — bank statement, QuickBooks balance, and client ledger totals all agree before the month closes. Individual client ledgers maintained. Earned and unearned funds properly separated.

Monthly Bookkeeping

Operating account reconciled, every transaction categorized, bank feeds connected. Your books are current when you need them — not scrambled at tax time.

Financial Reports

Monthly P&L and balance sheet in plain language. Know what the firm earned, what it spent, and where it stands — without decoding a spreadsheet.

Clio Integration

If you use Clio for matter management, I work with it directly. Trust records and matter billing stay in sync — no manual reconciling between systems.

CPA Coordination

Your accountant gets direct access to clean, organized books. Tax preparation and year-end reviews stop being a fire drill — the records are ready when they need them.

QBO Setup & Cleanup

Inheriting a mess from a prior bookkeeper — or starting fresh? I'll configure QuickBooks correctly for a law firm before building anything on top of it.

  • Why It Matters

Trust accounts aren't like regular books.

The recordkeeping requirements are specific. The stakes — bar discipline, malpractice exposure, client harm — are real. Most bookkeepers don’t specialize in this. Zeno Books LLC does.

Three-Way Reconciliation

Every month, all three must agree before the books close.
  • Bank statement balance
  • QuickBooks trust account balance
  • Sum of all individual client ledgers
  • Any discrepancy is found and resolved before closing

Client Ledger Integrity

Every client’s funds tracked individually — not pooled and guessed.
  • Individual ledger for each active matter
  • Deposits and disbursements recorded accurately
  • Earned fees properly transferred to operating
  • Retainer balances always visible

Three-Way Reconciliation

Every month, all three must agree before the books close.
  • Bank statement balance
  • QuickBooks trust account balance
  • Sum of all individual client ledgers
  • Any discrepancy is found and resolved before closing
  • How It Works

Simple to start.

From first conversation to clean books — typically within two weeks.
one

Free Consultation

30 minutes. Tell me about your practice, your trust accounts, and your current setup. I'll tell you honestly if I can help.

two

Custom Proposal

A flat-rate quote based on your actual situation — number of matters, transaction volume, cleanup needed. No vague packages.

three

Onboarding

I get access to QuickBooks and Clio, connect bank feeds, and address any historical issues before we go live.

four

Monthly Rhythm

Reconciled books, maintained ledgers, and a monthly report — delivered every month without you chasing anyon

Rudy J. Ordonez

Owner · Zeno Books LLC Law Firm Bookkeeper
BA Accounting
MBA
IOLTA
Clio
QuickBooks Online
📍 Fully Remote — serving law firms in any state, any time zone.
Years accounting management experience
0 +
Masters in Business Administration
MBA 0
Remote any state, any time zone
0 %
  • About

One bookkeeper. Your accounts.

Zeno Books LLC is a solo practice. When you hire me, you work with me — not a rotating associate who has to relearn your matter structure every quarter. I know your accounts because I’m the one doing them every month.
I hold a BA in Accounting and an MBA, with 12+ years of accounting management experience. I work with law firms specifically because trust accounting requires expertise that most bookkeepers don’t have — and the consequences of getting it wrong are serious.
I work with Clio directly, so your matter billing and trust records stay synchronized. If you have a question, you hear back from me — not a support inbox.
Schedule a Free Call →
  • FAQ

Common questions from attorneys.

From first conversation to clean books — typically within two weeks.

IOLTA trust accounting is a core specialty — not a side service. That means three-way reconciliation every month, individual client ledgers for every active matter, and proper separation of earned vs. unearned funds. It’s done correctly every time, not just when an audit is coming.

Yes. I offer one-time cleanup engagements to bring trust records current and resolve any discrepancies before moving to a monthly routine. I’ll give you a clear scope and timeline before we begin. The sooner you address it, the less there is to untangle.
Your CPA handles tax preparation and strategic advice. I maintain the monthly records that make their work accurate. For law firms, that includes trust account documentation that CPAs typically don’t manage. Different roles — both necessary.
Yes — I work with Clio directly. Matter billing, trust account activity, and client ledger data stay synchronized with QuickBooks Online. You’re not manually reconciling between two systems.
Everything runs through QuickBooks Online, Clio, and secure document sharing. All of my current law firm clients are remote — no office visits, no geographic restriction. I serve attorneys in any state.
Reconciled operating and trust accounts, updated client ledgers, a three-way reconciliation report, and a monthly P&L. Everything is in QuickBooks Online with full access for you and your CPA at any time.
  • Get in Touch

Let's talk about your practice.

Whether you’re a solo attorney handling your own books or a small firm that’s outgrown DIY — reach out and let’s see if we’re a fit. No commitment, no pitch. Just a straightforward conversation about your trust accounts.

Email: Rudy@zenobooks.com

Reply within one business day — from me, directly.

Fully remote · Serving law firms nationwide.

  • Request a Free Consultation

Takes 2 minutes. I'll follow up within one business day.

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